Hotel and Travel Information
Conference Hotels
Conference headquarters is the Hyatt Regency Chicago, East Tower, where the Registration Desk, Connection Hub and many sessions are located. The conference takes place across a campus of buildings to comfortably accommodate all attendees. Additional sessions are held in the Hyatt’s West Tower and in nearby hotels that are connected to the Hyatt by indoor pedways.
Before You Book
Help keep conference costs low by booking a room at one of the hotels listed below. HLC pays a penalty when rooms in these pre-negotiated blocks are not used, and these penalties could result in higher fees for future conferences.
New this year: Certain conference hotels will require a deposit to be paid at the time of booking for each room reserved. Refund and cancellation policies vary by hotel and are detailed below.
Room rates are based on single or double occupancy and do not include taxes. Additional occupants may incur additional fees. Rates also include complimentary wireless internet access and use of the hotel fitness center.
Be sure to review the conference program before booking a hotel.
| Hotel | Rate | Additional Information | Reservations |
 Hyatt Regency Chicago (Conference Headquarters) |
$188 |
50% discount on parking 35% discount on suites Cancellation policy: Guests who cancel within 72 hours of their scheduled arrival will be charged for all reserved room nights, less the deposit paid. |
A non-refundable deposit equal to one night’s room rate and tax is due at the time of booking for each room reserved. Deadline: March 8, 2019 |
 Swissotel Chicago |
$192 |
15% discount on valet parking Cancellation policy: Guests who cancel within 72 hours of their scheduled arrival will forfeit their deposit. |
A deposit equal to one night’s room rate and tax is due at the time of booking for each room reserved. Deadline: March 3, 2019 |
 Fairmont Chicago Millennium Park |
$194 |
$36 flat-rate daily valet parking (out by 6:00 p.m.) 20% discount on overnight valet parking Cancellation policy: Guests who cancel within 72 hours of their scheduled arrival will forfeit their deposit. |
A deposit equal to one night’s room rate and tax is due at the time of booking for each room reserved. Deadline: March 4, 2019 |
 Renaissance Chicago |
$199 |
15% overnight parking discount for the first 20 guests who check in Cancellation policy: Guests who cancel within 72 hours of their scheduled arrival will be charged one night’s room rate and tax. |
Deadline: March 15, 2019 |
 LondonHouse Chicago |
$205 |
Cancellation policy: Guests who cancel after 4:00 p.m. two days prior to arrival will be charged one night’s room rate and tax. |
Deadline: March 15, 2019 |
Please note: HLC has not contracted with any housing company for the 2019 Annual Conference. Any hotel reseller who contacts an attendee or organization offering housing for the conference is not endorsed by or affiliated with HLC. Please use only the links above and in your confirmation email to reserve rooms and take advantage of the discounted rates.
Ground Transportation
From Chicago Airports
Chicago is served by two airports: O’Hare International Airport and Midway Airport. O’Hare is 17 miles northwest and Midway is 10 miles southwest of downtown, where the conference is held.
Airport Shuttle Service
Go Airport Express provides discounted airport shuttle service for conference attendees. Shuttles depart every 15 minutes and can be picked up curbside at both airports, and they drop off at all downtown hotels. Go Airport Express will also arrange exclusive transportation service for groups. There is a dedicated reservation site or a discount code of “HLC” when calling for a reservation at 773.247.1200.
It is recommended that attendees schedule their return trip to the airport approximately three hours prior to their airplane departure. At the Hyatt Regency Chicago, return shuttles to both airports can be picked up from the West Tower Lobby. Advance reservations are required. The O’Hare shuttle departs the hotel every 30 minutes, beginning at 4:05 a.m. and ending with the last pickup at 10:30 p.m. The Midway shuttle can be picked up at 15 and 45 minutes past the hour, beginning at 6:15 a.m. and ending with the last pickup at 6:45 p.m.
Taxi Cabs
Estimated costs for a cab between the airport and downtown are $30–$40 to or from O’Hare and $28–$30 to or from Midway. Individual travelers can also choose to share a taxi from the airport to downtown for a flat rate of $24 per person from O’Hare or $18 per person from Midway.
Chicago Transit Authority
Rapid transit trains operate between the airports and downtown Chicago for $5 from O’Hare and $2.25 from Midway. CTA terminals are located inside both airports, approximately five to ten minutes from the baggage claim areas. To get to the Hyatt from O’Hare, take the Blue Line to the Clark/Lake stop; from Midway, take the Orange Line to the State/Lake stop. The Hyatt is approximately a half-mile walk from either station. Visit the CTA website for directions to the alternate hotels.
Parking
Conference attendees are eligible for a 50 percent discount on parking at the Hyatt Regency Chicago.
Hyatt guests: The discounted rates should appear per day on your hotel bill. You do not need a discount ticket. Please check with the hotel registration desk if the rate is not properly reflected on your bill. Once you have paid for parking, you will have in and out privileges throughout the duration of your stay.
Non-Hyatt guests: To receive the reduced rate, you will need one discount ticket for each day you park. Pick up discount tickets at the Registration Desk or the Information Desk located in the Grand Ballroom Foyer or at the Regency Information Desk located in the Regency Ballroom Foyer.
When you are ready to pick up your car, scan your parking card first and then the discount ticket.
Important note for non-Hyatt guests: Do not pay for your parking upon arrival. You will not be able to use the discount ticket if you have prepaid for your parking.
Parking discounts are also available to attendees staying at alternate hotels.
