Change Visit: Required Materials and Submission Procedures
Institutions undergoing a Change Visit provide the peer review team and HLC with an electronic packet of information four weeks prior to the visit. Follow the instructions below to ensure all required materials are sent to HLC and the team.
Required Materials
The institution submits Part 1 and Part 2 of the appropriate change application as a single PDF. Include links to or PDF copies of any additional documents required for the specific change type, such as:
- Institutional Catalog. Include a link to the Institutional Catalog in the appropriate section of the change application. If a link is not available, please provide a PDF version of this document.
- Faculty/Staff Handbook. Include a link to the Faculty/Staff Handbook in the appropriate section of the change application. If a link is not available, please provide a PDF version of this document.
- Business plan, program accreditation, documentation of approvals, etc.
Any additional items will not be reviewed. The suggested limit is 25 to 30 pages.
Material Guidelines
Submit all materials in PDF format. An individual with expertise in using appropriate PDF software, such as Adobe Acrobat, should prepare the materials for submission.
Documents should be bookmarked, allowing for ease of movement across chapters, sections and subsections. Include pagination and organizational strategies that make it easy for the reader to navigate within the document. Printed documents should not be scanned to create a PDF, as the document will result in a large file size that is not searchable.
Document Submission
Institutions should submit all materials electronically. Please do not submit hard copies of materials to peer reviewers or to HLC, unless directed to do so by HLC.
Documents for HLC
Submit the required documents at hlcommission.org/upload. Select “Visit Materials” from the list of submission options to ensure the institution’s materials are sent to the correct HLC staff member. In the subject line, please include the institution name and specify the visit type (e.g. Narnia University – Change Visit). Do not send any documents to HLC via email.
Documents for the Team
The institution should send each peer review team member the same materials it submitted to HLC. Documents can be submitted to the peer review team via email or using a secure link to a download site.
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