Academic Program Review Workshop
Start: November 17, 2025 | 1:00 p.m. CT
End: November 19, 2025 | 12:00 p.m. CT
Location: Renaissance Waterford Oklahoma City Hotel
6300 Waterford Boulevard
Oklahoma City, OK 73118
Register by: October 17, 2025 | 11:59 p.m.
Develop an impactful academic program review process that’s aligned with your institution’s mission in this interactive team workshop. Through plenaries, discussion sessions, peer consultations and structured conversations, develop a draft program review plan that will help you successfully implement an effective process.
In this workshop, you’ll:
- Hear about the purpose and aspects of successful program review.
- Work with your team to review current practices and identify changes and goals.
- Explore common types of evidence included in academic program review to enable a data audit.
- Learn aspects of organizational infrastructure that promote manageable practices.
- Discuss the role of campus culture and engagement for successful implementation.
Who Should Attend?
A team of four to eight representatives from institutions interested in either developing a new program review process or making significant changes to their current practices (academic programs only).
Program Fees
HLC Member Institution Fees
The program fee of $3,600 includes up to 4 team members.
Up to 4 additional team members can be added for $500 per person.
Non-Member Institution Fees
The program fee of $4,000 includes up to 4 team members.
Up to 4 additional team members can be added for $550 per person.
The fee includes breakfast, lunch, and morning and afternoon refreshments. Institutions are responsible for dinner each night in addition to travel and hotel costs associated with attending the event.
Payment Options
Credit Card
Payment via credit card is preferred. HLC accepts Visa, MasterCard, American Express, and Discover.
Checks/ACH
Please include your check number during registration if you select this method.
Additions & Replacements
Additions
The designated Primary Contact of each team is able to add team members by modifying the existing team registration until October 24. Teams must maintain a minimum of four members.
Replacements
If a team member is no longer available, the institution should try to make a replacement. The team’s Primary Contact can modify the existing team registration to replace team members until October 24..
Cancellations & Refunds
All cancellation requests must be sent to HLC in writing to [email protected].
Refunds resulting form cancellations will be based on the following dates:
- Cancellations requested on or before October 18, 2025 will be eligible for a full refund less a $25 processing fee per person.
- Cancellations requested between October 19 and November 1, 2025 will be eligible for a 50% refund less a $25 processing fee per person.
- No-shows or cancellations requested on or after November 2, 2025 are not eligible for a refund.
Key Topics and Takeaways
Monday, November 17
Purpose and Essential Aspects of Successful Program Review
Setting the Stage: Monday’s activities will give you key context for the workshop’s activities and essential information to start reflecting on your institution’s current program review practices. You’ll audit your current program review practices to determine opportunities to improve.
Evening Happy Hour (Optional)
Enjoy light hors d’oeuvres while connecting with other attendees. Each attendee will receive one complimentary drink ticket.
Tuesday, November 18
Tools for Success
Data Considerations: Event leaders will share common types of information included in a program review process. Consider what data is currently being used, what additional data is needed and where to access it. Use this information to conduct a data audit relevant to your program review goals. 
Infrastructure to Support Program Review: Review critical components of successful program review process implementation, including stakeholder roles and responsibilities, timelines, reporting structures and using your findings. During team time, apply this information to address essential elements of your infrastructure for implementation.     
Wednesday, November 19
Implementation at Your Institution
Project Management and Communication Strategies: To bring everything together, Wednesday’s activities will include some strategies for project management and communication to key stakeholders. During team time, apply this information to develop an action plan for next steps when you return to campus. 
Meet the Workshop Facilitators
Jan Smith
Assistant Vice President for Institutional Effectiveness (Emerita), Pittsburg State University
Jan Smith is the Assistant Vice President for Institutional Effectiveness (Emerita) at Pittsburg State University in Pittsburg, Kansas. She has given numerous international, national and regional presentations on topics related to higher education, most notably accreditation. Jan has a Ph.D. in Clinical Psychology from the University of Wyoming and has 20 years of experience as a professor in the Department of Psychology and Counseling at Pittsburg State. Jan was a long-time mentor for HLC’s Assessment Academy before becoming an Academy Scholar.
Jan was a longtime Mentor for HLC’s Assessment Academy before becoming an Academy Scholar.
Jean Redeker
Assistant Vice Provost for Academic Affairs, University of Kansas
Jean Redeker currently serves as Assistant Vice Provost for Academic Affairs at the University of Kansas. In her 15 years at KU she has held multiple roles, including serving as ALO, overseeing the institution’s distance education program and NC-SARA reporting, and coordinating programmatic accreditation and program review processes. Prior to her current position she served as Vice President for Academic Affairs at the Kansas Board of Regents where she oversaw program approval and program review processes for six state universities. She also supervised system-wide course transfer, reverse transfer, concurrent enrollment, and developmental education for the state’s seven public universities, 19 community colleges, and six technical colleges while ensuring regulatory compliance for more than 120 private and out-of-state institutions.
Location
Renaissance Waterford Oklahoma City Hotel
6300 Waterford Boulevard
Oklahoma City, OK 73118
Overnight Accommodations
HLC has secured a block of guest rooms at the Renaissance Waterford Oklahoma City Hotel at a special group rate of $129.00 plus tax per night (1 king room).
Reservations should be made directly with the hotel. Book by clicking the link below or call 405.848.4782 and mention code HLCHLCA.
Check In Time: 3:00 p.m. | Check Out Time: 12:00 p.m.
Reservation Deadline
Guest room reservations must be made by 5:00 p.m. CT on November 3, 2025. HLC’s group rate will be available until the deadline or the block is full, whichever occurs first.
Guest Room Cancellation
Guest rooms must be cancelled at least 48 hours prior to scheduled arrival date. Reservations cancelled less than 2 days before arrival are subject to cancellation charges by the hotel.
Accessing the Venue
From the Airport
The Renaissance Waterford Oklahoma City Hotel is approximately 12 miles from Will Rogers World Airport (OKC). The hotel does not provide shuttle service.
Parking
If you are arriving by car, self-parking is complimentary.
Frequently Asked Questions
Registration
I have a scheduling conflict over the event date. Can I send a different representative in my place over the conflicting date?
Yes, replacements are allowed. The Primary Contact may continue to add/replace team members by modifying the group registration record (link included in the confirmation email) until October 24.
What is the maximum number of registrants per institution?
Institutions should send at least four and no more than eight representatives per team.
What meals are provided in the registration fee?
Your registration fee includes breakfast, lunch and snacks daily. Additionally, there will be an optional happy hour on Monday, November 17 with light hors d’oeuvres and a complimentary drink ticket. Attendees are responsible for dinner each night.
Preparation
Does the team need to complete any pre-work?
Yes, your team will be asked to complete a short pre-work questionnaire ahead of the workshop to share your current program review practices and reasons for attending. A few weeks before the workshop, the Primary Contact will receive login credentials from SparQ, HLC’s online collaboration portal, to submit the pre-work questionnaire on behalf of the team.
What should I bring to the workshop?
Participants should bring their laptop to access data, materials, and other forms of information that is housed in SparQ and their institution’s server. Complimentary wireless internet is available at the meeting venue.
What should I wear to the workshop?
Business casual is requested, and it is recommended that guests dress in layers due to the variance of temperatures in venue spaces.
